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Weddings

About

Perfect Planners Wedding & Events is an award-winning wedding planning company based in Oakville, Ontario. They specialize in full-service wedding and event planning for couples in Toronto and the GTA. Their passion is ensuring that every wedding which they are lucky enough to be a part of is exactly how the couple envisioned their special day to be. They are focused on giving couples an unforgettable and stress-free experience on their wedding day by creating new and lasting memories. Over the years, they have had the pleasure of organizing weddings at some amazing venues both in Canada and abroad.

Experience

Vicky Nicholas is the owner and lead planner of Perfect Planners Wedding & Events. The talented individual has ample experience working in the industry, which she uses to craft memorable events of all sizes. She is skilled at staying calm, thinking on her feet, and helping to put everyone around her at ease.

Services Offered

The services offered by Perfect Planners Wedding & Events cover many aspects of the big day. The team provides wedding management ideal for couples who have everything ready but need someone to orchestrate and oversee the final details of the celebrations. There is also a month-of wedding coordination package which is great for couples who have planned everything but need the help of a professional to supervise and execute the last details in the lead up to the day. The full-service planning option lets couples sit back, relax, and enjoy the wedding planning process as it unfolds before their eyes. All the decisions are left with the soon-to-be-weds, but the professionals do all the background work.

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Frequently asked questions

What wedding events do you provide services for?

Ceremony
Reception
Rehearsal dinner

What wedding planning services do you offer?

Budget analysis
Day-of coordination
Event design
Full planning
Guest list creation
Partial planning
Timelines
Vendor referrals

What types of weddings do you accommodate?

Civil
Cultural
Destination
Eco-friendly
Military
Non-religious
Religious

How many planners are on your team?

4

What is the starting price for day-of wedding coordination?

$1,750

What is the starting price for partial wedding planning?

$4,500

What is the starting price for full wedding planning?

$5,500

Do you offer an hourly rate?

Yes

What is the hourly rate?

$90
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Any other questions?

Request pricing
5.0 out of 5 rating
54 reviews
  • Quality of service
    5 out of 5 rating
  • Response time
    5 out of 5 rating
  • Professionalism
    5 out of 5 rating
  • Value
    5 out of 5 rating
  • Flexibility
    5 out of 5 rating
98% Recommended by couples
Selena
Selena P. Sent on 07/11/2023
5 out of 5 rating

Amazing coordination so you can enjoy your wedding stress-free

We recently got married this past weekend, and I must say, working with Vicky as our wedding coordinator was an absolute dream come true. From the very first moment we met her, we knew we were in the best hands. Vicky came highly recommended by a friend, and from that point on, we understood why she's so highly regarded in the industry.

Throughout the entire wedding planning process, Vicky demonstrated unwavering professionalism, impeccable attention to detail, and an incredible sense of humour that made every interaction a joy.

One of the most precious aspects of Vicky's work is her uncanny ability to take away all the worries and stress that often accompany wedding planning. She not only ensured that everything ran smoothly but also made it her personal mission to guarantee that we, as the couple at the centre of it all, could fully immerse ourselves in the day without any concerns. For the bride, myself, she made sure that I not only had a seamless wedding but also a joyful and fun one.

It's no exaggeration to say that our wedding day would not have been as perfect as it was without Vicky's guidance and expertise. Her passion for her work truly shines through, and it's evident that she genuinely cares about making every wedding a unique and unforgettable experience.
In short, Vicky is not just a wedding coordinator; she is a wedding magician.

We cannot thank her, and her team at Perfect planners enough for the incredible work she did for us. Her partner Jenn was such a joy to work with as well - ensuring we were in good hands, and taken care of the day of the wedding. We wholeheartedly recommend Vicky and Perfect Planners to anyone in need of a wedding coordinator who not only gets the job done but does it with a smile, grace, and a true love for her craft. If you want your wedding day to be a cherished memory, choose Vicky without hesitation.
Alison
Alison L. Sent on 09/09/2023
5 out of 5 rating

The Wedding of the Decade in our Family!

Vicky lived up to her reputation as the Mary Poppins of Weddings! We could tell from the start that she is more knowledgeable than your average planner. Right away she told us realistic price ranges and logistics, and helped us find a venue. All of the vendors she recommended were amazing and we saved so much time. She also has great tracking documents. We both work quite long hours and it was comforting to know things were on track and under control. On our wedding day we didn't have to worry about a thing and we could focus on having FUN! Vicky and her team gave us and our guests and amazing and memorable wedding, 100% worth it. If she is available, book her now!!
Emily
Emily L. Sent on 30/07/2023
5 out of 5 rating

Above and beyond

We used perfect planners for their amazing coordination skills and day of support as we were almost done planning our wedding when we hired them. From the start, Vicky and her staff helped us finalized vendors, review contracts, and problem solve different things that came up. We could not have done it without them!

On our wedding day, Vicky and Abby went above and beyond to make sure the day was seamless, beautiful, and absolutely no stress at all. They problem solved quickly and collaborated with all staff/vendors amazingly. We received compliments all night long from their professionalism, creativity, and kindness. Me, my husband, and our guests had the BEST time because of them!! Cannot recommend enough!
Katharin
Katharin Sent on 25/07/2023
5 out of 5 rating

Your Wedding guardian angel !

Vicky and her team at Perfect Planners are amazing! They crafted our itinerary and helped make sure the day was executed flawlessly. Even when the weather wasn't in our favour Vicky did everything in her power to make our dreams come true. They worked incredibly hard all day making sure every detail was perfect and magical. We are extremely grateful! Out of all the vendors you are considering hiring for your big day, Perfect Planners is without a doubt the best investment, it's the service that brings it all together ❤️
Sherwin
Sherwin W. Sent on 14/07/2023
5 out of 5 rating

Amazing Team!

We had Perfect Planners and Vicky with us throughout our entire wedding planning journey. From the outset, she provided us with the assurance and support we needed. She was flexible yet decisive and helped adapt to our requests as we solidified our vision for the wedding. Through the planning stages she was available at all odd hours of the day/night to accommodate our busy schedules. We felt that she really got to know us and wanted to help us achieve our vision. In addition, she negotiated fair contracts with vendors - ensuring that pricing was fair and contracts were on par with industry standards.

On the day of the wedding, Vicky and her team offloaded the cognitive effort of ensuring the day could run. Instead of worrying, we could focus on actually enjoying our wedding, trusting that every minor detail, hiccup or change was going to be managed by Vicky. This was invaluable and as we look back, the day seemed to run impossibly smoothly.

Before we met her, we were anxious, unsure and in need of a guide through the wedding industry. She gave us confidence and reassurance throughout and we are grateful for it. Perfect Planners, Vicky and her team are incredible. I highly recommend her and her team.
Laura
Laura M. Sent on 05/09/2023
5 out of 5 rating

Hire Vicky Immediately!

We can't give a high enough rating! Hiring Perfect Planners for their Wedding Month Management service was without a doubt one of best decisions for our wedding that we made. Vicky is responsive, professional, honest, calm, knowledgeable, and a problem solver - all the things you want in a wedding manager, but with an additional warmth that made her feel like a personal friend.

We had a cocktail style reception, which breaks from the norm and could be confusing for a different wedding manager. But Vicky never questioned our vision and did everything she could to help execute it. We couldn't have pulled off our wedding without Vicky and her team and we can't recommend her services more!
Emma
Emma H. Sent on 23/06/2022
5 out of 5 rating

Absolutely Amazing!

We can not say enough positives about Vicky and her team! We hosted our wedding at our family farm, which posed numerable challenges and questions to be answered on our day. From the moment Vicky and her team showed up they handled it all in stride and with the utmost confidence, which translated to us, helping everyone stay calm and happy. From running through a rehearsal the night before to bringing all of our gifts inside at the end of the night, this crew did not stop. If you are thinking of speaking with Vicky and her team I can not recommend them enough and will never hesitate to tell people who helped our day go as beautifully as it did. Thank you Vicky, Nicole and Lark! You are all wonderful, professional and amazing. Literal dream makers.

Emma & Tyler.
James
James M. Sent on 11/10/2021
5 out of 5 rating

Exactly what we needed!

Vicky with Perfect Planners is absolutely amazing! We hired Vicky and planned our entire wedding (October, 2021) in less than 3 months! Her help was essential as we had zero experience with wedding planning and little time to learn (due to our short timeline and finishing our PhDs). We were extremely overwhelmed by the whole process and navigating changing COVID guidelines, especially since COVID safety is a priority for us. Not only did Vicky take on the brunt of the planning work, she eased much of our stress, made sure the day would be right for us as well as our friends and family, and was very specific about what she was going to do and what she needed from us. Due to Vicky’s vendor recommendations, we were able to save thousands of dollars on the final cost of the wedding, including the cost of her full wedding management package.

Vicky was also SUPER helpful by explaining the pros and cons of every decision, which helped us make very informed choices. For example, we decided not to hire a DJ and instead use Spotify -- she warned us that some things might not work out smoothly, but we decided we were okay with this. She was right of course, but that didn’t take anything away from the day for us. It was obvious that her vast experience in this industry helped her to cater the process and the wedding day to be exactly what we wanted. She was also there on the day with an assistant (Nicole) and took care of all of the behind-the-scenes work so that we could just enjoy the day without stressing about specifics. We would recommend Vicky & Perfect Planners to anyone in a heartbeat. She was exactly who we needed to get through the past 3 months, and we had an absolutely incredible wedding day!
Madeline
Madeline H. Sent on 19/07/2022
5 out of 5 rating

Amazing and stress-free wedding planner that brings your dream wedding to life

We hired Vicky after a few failed attempts of planning our wedding due to covid. We came to Vicky with about 5 months to plan our wedding and some things already planned. From the first meeting she worked with us to find the right service that she could offer to us and made us feel at ease and comfortable. We met with her as needed throughout the process and she made finding vendors and going through contracts/requirements a breeze. All of the vendors she recommended were extremely professional and a joy to work with. We provided Vicky with some inspiration of what we wanted our wedding to look like and she knew exactly how to bring our vision to life and truly it was better than we expected.
Vicky made us feel cared for and important throughout the entire process and we had many laughs along the way.
For the day of coordination, her and her assistant Nicole had everything organized from the very beginning. I literally don’t know how we could have possibly done it without her. I seriously didn’t have to worry about a thing other than marrying the love of my life. They made me feel at ease and I truly believe this is a large reason why I was able to have fun and be present, instead of worrying about who needed to be where, when.
After the wedding all of our friends and family kept telling us how lovely the wedding was and how great Vicky and her team were at organizing everyone and keeping things on time. We truly couldn’t recommend Vicky and her Team enough and would definitely recommend to every couple to at least get day of coordination for your big day!
Nicole
Nicole H. Sent on 17/07/2022
5 out of 5 rating

Perfectly Planned

Vicky and her team were amazing to deal with leading up to our special day. We were given email updates on when to apply for our license, tips and tricks for the day of that you don’t normally think. Vicky always got back to us within 24-48 hours. She held us together.

Cassandra was amazing with her attention to detail creating our menu cards and was great to speak with.

Everything felt like it was under control at all times. Vicky is wonderful and I do highly recommend her. She gently puts people in line (ahem groomsmen who’ve had a bit to much to drink). The entire day was beautiful.

We did have a minor hiccup with our rings not being at our ceremony but Vicky quickly rectified the situation and boogied to her car as fast as she could to get them. I think it’s a great story and start to marriage. It gave us a few minutes to soak in what was about to happen, to see our guests and be present in the moment.

They are all amazing and I couldn’t think of anyone else better to coordinate!
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Awards

54

Perfect Planners Wedding & Events Real Weddings

Nadine & Garrett
76 Photos · 01/Oct/2022
Elizabeth & Craig
34 Photos · 13/Jul/2019

Deals

Meet the team

Vicky Nicholas Nicholas
Vicky Nicholas Nicholas
Owner & Lead Planner

Vicky Nicholas is the owner and lead planner of Perfect Planners. Vicky is a certified wedding planner and destination wedding planner through the Wedding Planners Institute of Canada. Vicky has over 20 years of operational experience in some luxury hotels with planning weddings and corporate events in Canada and the UK.

Vicky has taken the time to work on creating amazing relationships with wedding vendors within the GTA who value customer service and a high standard of product for her clients.

Vicky is married to Neil and has 2 children. When she is not planning weddings she is taking the kids to the park, cycling the trails in Oakville or shopping at Sephora! She also loves to travel anywhere, but her favourites so far are Australia, Czech Republic and Singapore.

Cassandra Raisig
Cassandra Raisig
Lead Planner

Meet Cassandra Raisig, who is a Lead Planner. Cassandra is a very talented planner who joined the team in May 2018. She is also certified through the Wedding Planners Institute of Canada.

Cassandra is engaged to Matt, and they have one son and 2 fur babies. When she’s not working she likes to go for drives out of the city. If Matt can’t find her. he can usually find her shopping at Homesense with credit card in hand!

She loves to travel to what she feels is her second home …. Barbados!

Claudia Cole
Claudia Cole
Lead Planner

Claudia is a certified wedding planner through WPIC and the Gay Wedding Institute. With over 15 years experience working in events at various luxury brand hotels, she brings a strong sense of operational knowledge on weddings and catered events. Working in the hospitality industry has provided her with a unique flair for communication and a keen eye for detail.

She got engaged to James in November 2021 and will be getting married in 2023.

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Map

2235 Dale Ridge Drive L6M 3L4 Oakville (Ontario)

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